Section 1. PRESIDENT.  The responsibilities for this posi Section tion shall be as follows:   

 

(a) Serve as chief executive officer for this club. 

 

(b) Preside at all meetings of the board of directors of this club.

 

(c) Chair the Club Global Action Team and ensure the following:

 

(1) Ensure the election of qualified Lion leaders for the position of club service chairperson, club membership chairperson and club vice president, who will serve as the leadership chairperson.

(2) Ensure regular meetings to discuss and advance initiatives established by the Global Action Team. 

(3) Collaborate with the district Global Action Team and other club presidents to further initiatives focused on expanding humanitarian service, leadership development and membership growth. 

 

(d) In collaboration with the club officers and committee chairpersons, implement a plan for membership growth, community engagement, operational improvement and the fulfillment of humanitarian services as presented and approved by the club’s board of directors.

 

(e) Issue the call for regular meetings and special meetings of the board of directors of this club.

 

(f) Appoint standing and special committees and cooperate with chairpersons to effect regular functioning and reporting of such committees.

 

(g) See that regular elections are duly called, noticed and held.

 

(h) Ensure the club is operating in accordance with local laws.

 

(i) Ensure proper administration of club operations by ensuring that all club officers and members adhere to the club’s Constitution and By-Laws and the International Constitution and By-Laws. 

 

(j) Encourage diplomacy and solve disputes in a fair and transparent fashion utilizing the Dispute Resolution Procedure if needed. 

 

(k) Be an active member of the district governor’s advisory committee of the zone in which this club is located.

 

(l) Serve as a mentor to vice presidents to ensure the continuance of effective leadership. 

 

Section 2. IMMEDIATE PAST PRESIDENT.  He/she and the other past presidents shall serve as mentors to the club president and vice presidents and serve as the club LCIF coordinator unless he/she is unable at which time this position may be filled by another club member. 

 

Section 3. FIRST VICE PRESIDENT.  The responsibilities for this position shall be as follows:

 

(a) Conduct an annual club quality assessment and collaborate with the club officers, specifically members of the club’s Global Action Team and other committee chairpersons during his/her term as first vice president to develop a plan for membership growth, community engagement, and the fulfillment of humanitarian services to be presented and approved by the board of directors during his/her term as president. 

 

(b) Serve as a key member of the club’s Global Action Team as the club Leadership Chairperson and along with other members of the leadership committee:  

 

(1) Ensure new members are provided an effective member orientation.

(2) Identify potential leaders and encourage their development as future leaders.

(3) Encourage members to participate in leadership training offered by the district, multiple district and Lions Clubs International.

(c) Communicate the need for training, the names of potential new leaders and leadership development activities that club members attend to the district-level Global Leadership Coordinator.   

 

(d) Take a key role in membership retention and ensure organizational excellence by measuring member satisfaction and utilizing feedback to improve club operations. 

 

(e) Understand the club’s role in district activities and events.  

 

(f) Network with the officers of other clubs to gain ideas that may be applied to the club.

 

(g) Gain in-depth knowledge of district, multiple district initiatives that support leadership development, membership growth and the expansion of humanitarian service.

 

(h) Be an active member of the district governor’s advisory committee of the zone in which this club is located.

 

(i) If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. 

 

(j) Oversee the functioning of such committees of this club as the president shall designate.

 

Section 4. VICE PRESIDENT(S). If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.

 

Section 5. SECRETARY. He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. The responsibilities for this position shall be as follows:

 

(a) Submit regular monthly and other reports to the international office of the association containing such information as may be called for by the board of directors of this association.

 

(b) Submit to the district governor’s cabinet such reports as it may require.

 

(c) Be an active member of the district governor’s advisory committee of the zone in which the club is located.

 

(d) Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts.

 

(e) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.

 

(f) Deliver, in a timely manner, at the conclusion of his/her term in office, the general records of the club to his/her successor in office.

 

Section 6. TREASURER. The responsibilities for this position shall be as follows:

 

(a) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.

 

(b) Arrange for issuance, in cooperation with the secretary, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club and report payments to the Board of Directors.

 

(c) Pay out monies in payment of club obligations only on authority given by the board of directors. 

 

(d) Have custody and keep and maintain general records of club receipts and disbursements.

 

(e) Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.

 

(f) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.

 

(g) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial accounts, funds and records of the club to his/her successor in office.

 

(h) Serves as chairperson for the finance committee.

 

Section 7. MEMBERSHIP CHAIRPERSON. The responsibilities for this position shall be as follows:

 

(a) Serve as a key member of the club’s Global Action Team as the club Membership Chairperson. 

 

(b) Collaborate with the District Global Membership Coordinator, district leaders, members of the club’s membership committee and others to develop annual membership goals and action plans to recruit new members and to increase membership satisfaction among current club members. Present the plan to the club’s board of directors for approval and support.

 

(c) Develop and lead a membership committee to help implement action plans to achieve the club’s membership goals and to positively increase the member experience. 

 

(d) Collaborate with the club service chairperson as well as other club committees to promote membership opportunities.  

 

(e) Understand the different membership types and programs offered and promote membership programs to club members.

 

(f) Ensure each new member is provided an effective membership orientation and is provided opportunities to be engaged in club activities that are meaningful to the new member. 

 

(g) Attend the district governor’s advisory committee meeting of the zone in which this club is located when appropriate. 

 

(h) Participate in Global Membership Team meetings held by the district.

 

Section 8. SERVICE CHAIRPERSON.  The responsibilities for this position shall be as follows:

 

(a) Serve as a key member of the club’s Global Action Team as the club Service Chairperson. 

 

(b) Collaborate with the District Global Service Coordinator, club LCIF coordinator, district leaders, members of the club’s service committee and others to develop and communicate annual service goals and action plans that address current community needs and align with the Lions Clubs International service framework and/or district service goals when relevant.

 

(c) Lead the service committee to implement the club’s service action plans in order to achieve the club’s service goals. 

 

(d) Incorporate opportunities for local youth and Leos to engage in all aspects of service activities, including goal setting, implementation, project evaluation and reporting.

 

(e) Report service activities to Lions Clubs International. 

 

(f) Serve as a club resource on current community needs by monitoring the service activities of other service clubs, developing community partnerships to expand service, and utilizing tools and resources offered by Lions Clubs International and Lions Clubs International Foundation. 

 

(g) Increase member satisfaction by encouraging participation and engagement in service projects.

 

(h) Collaborate with the club membership chairperson and other club committees to promote membership opportunities to non-Lions during service projects.  

 

(i) Attend the district governor’s advisory committee meeting of the zone in which this club is located when appropriate. 

 

Section 9. MARKETING COMMUNICATION CHAIRPERSON. The responsibilities for this position shall be as follows: 

 

(a) Develop and implement annual communications plans for internal and external audiences, including club members, news media, supporters/sponsors and potential new members.

 

(b) Publicize club activities, including service projects, fundraisers, donations, Lions Clubs International sponsored contests and other newsworthy accomplishments both internally and externally via the news media, social media, and other effective means. 

 

(c) Expand humanitarian initiatives, community involvement and membership initiatives through social media.

 

(d) Provide communication tools to club members and to encourage all club members to participate in promoting the club’s activities via social media, referral and other effective means of communication. 

 

(e) Assist the club president in communicating information from the district, multiple district and international headquarters with the club members.

 

(f) Work closely with the club membership chairperson to target and reach out to new potential club members. 

 

(g) Attend the district governor’s advisory committee meeting of the zone in which this club is located when appropriate. 

 

Participate in meetings held by the district marketing communications chairperson. 

 

ARTICLE IV

Board of Directors

 

In addition to the club officers, the following chairpersons, if elected, may serve on the Board of Directors in addition to any other elected position that the club find’s necessary. 

 

Section 1. PROGRAM COORDINATOR. He/she improves general meetings and keeps members informed of topics of importance to members by scheduling speakers and entertainment for general meetings based on the interests of club members. The program coordinator obtains permission for speakers from the president, informs the club secretary for inclusion on the agenda and informs the marketing communication chairperson to ensure effective communication. He/she welcomes the speaker on arrival and ensures proper seating and welcoming during the event.  

 

Section 2. CLUB LCIF COORDINATOR. He/she communicates the mission and success of LCIF and its importance to Lions Clubs International, implements LCIF development strategies within the club and collaborates with LCIF district coordinator to promote LCIF in the local area to ensure alignment with district goals. This position also collaborates with the club service chairperson and the Global Action Team to support club initiatives.

 

Section 3. SAFETY OFFICER (Optional). He/she ensures that safety measures are in place by reviewing activities to identify potential hazards, completing the self-inspection checklist as available from Lions Clubs International, ensuring adequate supervision and acquiring proper insurance coverage. In the event of an incident, he/she gathers and reports all significant information relevant to the incident to the insurance company in a timely manner.

 

Section 4. LION TAMER (Optional). The Lion tamer shall have charge of and be responsible for the property and paraphernalia of the club, including flags, banners, gong, gavel. He/she shall put each in its proper place before each meeting and return the same to the proper storage area after each meeting. He/she shall act as sergeant-at-arms at meetings, see that those present are properly seated, and distribute bulletins, favors and literature as required at club and board meetings. He/she shall give special attention to assure that each new member sits with a different group at each meeting so that he/she can become better acquainted.

 

Section 5. TAIL TWISTER (Optional). He/she shall promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts and games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of this club, and no member shall be fined more than twice at any one meeting. The tail twister (optional) may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister (optional) shall be immediately turned over to the treasurer and a receipt be given.

 

Section 6. DIRECTOR. He/she provides additional oversight and approval for items placed before the board of directors. The term of office is two-years in duration. 

 

ARTICLE V

 

Section 1. STANDING COMMITTEES. The following standing committees may be appointed by the club president, with the exception of chairperson positions that serve on the Board of Directors, which would require election. Additional committees may be established as determined by the club’s Board of Directors. 

 

(a) GLOBAL ACTION TEAM. Chaired by the club president and includes the club first vice president (serving as the leadership chairperson), the club membership chairperson and the club service chairperson. With the support of the board of directors, develops and initiates a coordinated plan to expand humanitarian service, achieve membership growth, and develop future leaders. Meets regularly with club members to discuss the progress of the plan and initiatives that may support the plan. Collaborates with members of the district Global Action Team to learn about initiatives and best practices. Shares activities, achievements and challenges with members of the Global Action Team. Attends the District Governor Advisory Committee meeting and other zone, region, district or multiple district meetings that feature service, membership or leadership initiatives to exchange ideas and gain knowledge that may be applied to club practices.

 

(b) CONSTITUTION AND BY-LAWS COMMITTEE. Interprets the club constitution and by-laws and may be charged with facilitating changes in accordance with amendment procedures.   

 

(c) FINANCE COMMITTEE. Chaired by the club treasurer to establish a detailed budget for the approval of the club’s board of directors, ensure proper documentation and authorization of funds, arrange for the annual audit of club accounts, and ensure the delivery of all financial information to the successor committee.   

 

(d) MEMBERSHIP COMMITTEE. Chaired by the membership chairperson to ensure membership growth by reaching new markets, actively recruiting members and ensuring member satisfaction. This committee also verifies the qualifications of potential members who are considered by the club’s Board of Directors and noted in item Article III, section 2, of the Club Constitution. The membership committee should include last year’s membership chairperson, vice membership chairperson and any club members interested in new member recruitment and/or member satisfaction.

 

(e) MARKETING COMMUNICATIONS COMMITTEE. Chaired by the marketing communications chairperson to ensure effective internal and external communication, reshape public opinion and improve visibility of the club’s activities in the community. 

 

(f) SERVICE COMMITTEE. Chaired by the club service chairperson. Assists in developing service goals and action plans, identifying potential projects, guiding project planning and implementation and involving club members in meaningful service. Coordinates and ensures the effective leadership of service projects relating to the global service framework by supporting chairpersons assigned to each club service initiative. This committee may also be responsible for applying for relevant LCIF grants and developing community partnerships as approved by the club’s board of directors.  

 

(g) INFORMATION TECHNOLOGY COMMITTEE. Assists members by providing access and/or support to online tools and communication as needed. May also provide support and/or serve as the club webmaster. 

 

(h) LEADERSHIP COMMITTEE. Chaired by the first vice president. Notifies club members of training opportunities offered by the district, multiple district and Lions Clubs International as well as non-Lion programs that could benefit club members.

 

(a) Administrative Committees:

Constitution and By-Laws

Finance

Information Technology

Lions Information

Membership

Program

Public Relations and Communications

Greeter

Leadership Development

Lions Clubs International Foundation

 

(b) Activities Committees:

Community Services

Disaster Preparedness & Relief

Environmental Services

Diabetes Awareness & Action

Hearing Preservation, Awareness & Action

Sight Preservation, Awareness & Action

International Relations

Lions Opportunities for Youth

Lions Services for Children

 

CONSTITUTION 

The Constitution can be accessed at  http://www.lionsclubs.org: Go to Member Centre- Resources-Club Management Resources.