Harvard Fall Festival
State Championship
BBQ Contest
Information Handbook
Sponsored by
Harvard Lions Club
UPDATED WITH PEOPLE’S CHOICE CONTEST APPLICATIONS
September 18th & 19th 2010
The Harvard Lions Club
In conjunction with
The
Harvard Fall Festival
Official BBQ Cookoff Entry Form
2010 Entry Fees State Championship BBQ Contest:
All entry fees are non-refundable
Non-NEBS Members: $175
After Aug 15, ALL Applications: $200
PEOPLE’S CHOICE BBQ CONTEST
A SEPARATE ENTRY FORM IS PROVIDED AT THE END OF THIS COOK’S PACKAGE; ALL TEAMS INTENDING TO PARTICIPATE IN THE PEOPLE’S CHOICE BBQ CONTEST MUST FILL OUT THIS FORM AT THE TIME THEY REGISTER FOR THE MAIN COOK-OFF
Team Name: ___________________________________________________________________
Pit Boss: ______________________________________________________________________
Address: ______________________________________________________________________
City: __________________________________ State: _____________ Zip Code: ___________
Phone (Day): ___________________________ Phone (Eve): ___________________________
E-mail: _______________________________________________________________________
Number of team members: ____________ (ALL BBQ TEAM MEMBERS MUST REGISTER PRIOR TO ARRIVAL; COLOR-CODED WRIST BANDS WILL BE PROVIDED TO REGISTERED BBQ TEAM MEMBERS. ACCESS TO THE FALL FESTIVAL SITE WITHOUT A WRISTBAND OR PAID TICKET WILL BE PROHIBITED
- Liability Waiver -
The Harvard Lions Club (Herein after known as the event sponsors), the Town of Harvard, MA (Herein after known as the town), the New England Barbeque Society (NEBS) and the Kansas City Barbeque Society (KCBS), including its members, officers, sponsors, and/or associates and the contestants, including parents, and/or legal representatives, agree that the event sponsor, the town, NEBS and KCBS will in no case be responsible for any loss, damage or indemnify and hold harmless the event sponsor, the town, NEBS and KCBS from any and all claims, suits or judgments including the cost of defense of any claim arising from such action the event sponsor, the town, NEBS and KCBS. Furthermore, I hereby grant full permission to the event sponsor, the town, NEBS, KCBS and/or their agents to use any photographs, videotape, or any other record of this event for legitimate purposes.
I have read and understand and agree to abide by all KCBS rules governing The Harvard Fall Festival & BBQ Cook-off presented by the event sponsor and NEBS.
Signature: __________________________________________ Date: _____________________
Print Name: _________________________________________
All contestants must submit a completed Entry Form, signed liability waiver, and check to:
Make checks payable to: Harvard Lions Club
Mail to: Chris Ryan
The Harvard Lions Club
Harvard Fall Festival
KCBS Sanctioned BBQ Cookoff
Cookers Information Sheet
SECURITY
ALL BBQ TEAM MEMBERS MUST REGISTER PRIOR TO ARRIVAL; COLOR-CODED WRIST BANDS WILL BE PROVIDED TO REGISTERED BBQ TEAM MEMBERS. ACCESS TO THE FALL FESTIVAL SITE WITHOUT A WRISTBAND OR PAID TICKET WILL BE PROHIBITED
Friday
Noon Site Opens – Teams may load in between Noon and 9 P.M. on Friday. Overnight camping for contestants only
Quiet Hours 11:00 PM to 7:00 AM
Saturday
7:00 AM – 10 A.M. Team load-in
All teams MUST be loaded in by 11 A.M. on Saturday; Vehicles must be parked in the designated parking area for Cookoff participants by 2 PM
10:00 AM Meat Inspection begins
7:00 PM Cooks Meeting
Quiet Hours 11:00 PM to 7:00 AM
Sunday
KCBS Barbecue Contest
This contest is sanctioned by the Kansas City Barbecue Society.
The 2009 KCBS rulebook is available on the KCBS website at (http://www.kcbs.us/pdf/KCBS_Rules_and_Regulations_2009.pdf) or go to the homepage at www.kcbs.us , Click on “KCBS 2009 Rules”
Sunday’s Contest Schedule
11:00 AM Judges Meeting
Noon Chicken Turn-in
12:30 PM Ribs Turn-in
1:00 PM Pork Butt/Shoulder Turn-in
1:30 PM Beef Brisket Turn-in
2:30 PM (Approx.) Award Presentation. Awards and prize money will be presented for Grand Champion and Reserve Champion, as well as from First through Fifth place in each BBQ category.
4:30 PM Departure from sites.
Any questions pertaining to registration for this contest, judging, or the Fall Festival can be directed to:
Chris Ryan at:
Phone: 978 618 6442
email: ryan28@charter.net
Or:
Ken Dakai at:
Phone: 508 397 9771
email: kjdakai@aol.com
The Harvard Lions Club
Harvard Fall Festival
BBQ Cookoff
Cooking Site Information
Ø Sites will be approximately 20’ x 20’ chalked out-lined abutting against one another. Make sure your working area and equipment can fit within these parameters. All vehicles should be parked in the separate designated parking area adjacent to the cookoff sites, except during set-up and break-down periods. Limited space for campers and sleep-in vehicles will be available in the cook-off area; coordinate with Chris Ryan (Harvard Lions Club) prior to arrival inquire about space.
Ø Sites will be reserved on a first come, first served basis.
Ø Water will be provided by the Harvard Lions Club. A water tank will be available in the cookoff area and will also be available on site. Please bring water containers for filling.
Ø Trash will be removed on a regular basis.
Ø Outdoor port-a-potties will be provided in the Cookoff area by the Harvard Lions Club; additional, private porta-potty rentals may be arranged by contacting Chris Ryan at least 3 weeks prior to the event. 978-618-6442 or ryan28@charter.net
Ø The Harvard Lions will provide a lighting tower for basic lighting of the cook-off area. Generators will be available to provide electricity (10 - 20 amp circuits total). This allows for about 5 amps per site for individual site lighting and small appliances. Please bring your own extension cords. Additional (QUIET) generators for cooking, heating, or other equipment requiring additional power must be provided by individual contestants.
Ø Please bring separate containers for grease and ash disposal. Receptacles will be provided in the cook-off area.
Ø Proper sanitation stations will be inspected at the time of the meat inspections.
Ø Fire extinguishers will be inspected at the time of the meat inspections.
Ø Proper storage of meat is required. Temperature Danger Zone is between 41o F and 140o F.
Ø Vinyl or latex gloves to be used with foods ready to eat.
Ø Ice will be available for a nominal fee. Contact Chris Ryan or other Lions Club reps for assistance.
The Harvard Lions Club
Harvard Fall Festival
BBQ Cookoff
Directions and Local Area Information
2010 FALL FESTIVAL
Date: SAT 9/18 – SUN 9/19
Hazel Farm
Sponsored by: Harvard Lions Club
Directions to Harvard Fall Festival
Take the Rte 110W/Rte.111S exit (Exit 38a) off Rt. 2. Turn right onto
- Local Lodging
Holiday Inn –
Ayer Motor Inn – Ayer, MA 978 772 0797
Spring Hill Suites/Marriott –
Stage Coach Inn & Tavern –
Westford Regency Inn –
- Grocery Stores
Hannaford’s –
Shaw’s – 760 Boston Rd. Groton, MA
Donelan’s –
BJ’s 115 Erdman Way Leominster, MA
- Website Links:
The Harvard Lions Club
2009 Harvard Fall Festival
PEOPLE’S CHOICE BBQ CONTEST
Back by popular demand, this year we will be holding two “People’s Choice” Contests during the Harvard Fall Festival. By holding two contests, one on Saturday and one on Sunday, we hope to provide more opportunities for Fall Festival Attendees to enjoy some of the great BBQ being prepared over the weekend and to increase their awareness of and participation in the sanctioned event on Sunday. Note – there are two separate forms below – one for each day’s contest. KCBS Teams can enter either contest or both.
SATURDAY PEOPLE’S CHOICE BBQ CONTEST
This year’s Festival will follow a similar schedule as last year’s event where the grounds close down in the afternoon on Saturday to clear out the crowd before admission to the night time event begins. The first People’s choice contest will be held after the gates re-open for the evening event at 5PM. People’s Choice contestants are invited to submit samples of their food to be judged on Saturday between 6:30 PM and 8:30PM. The people’s choice tent will be located next to the Lions Food tent in the main
The Saturday People’s choice event will be open to the general public, as well as all teams participating in the KCBS contest. The Harvard Lions will provide the chicken for this contest. Meat will be available for pickup to registered contestants on Saturday morning by 10 AM at the Lions Food Concession area. Each team shall provide a “half pan” (pan supplied by Lions Club) of grilled chicken to the tent at 6:00 PM. A Harvard Lions representative will mark each container to track the voting. Ballots will be accepted until 7:30PM at which time, votes will be tallied. Prizes to be awarded will be for 1st, 2nd, and 3rd place based on number of votes received. People’s Choice contest prizes will be:
Prizes will be announced and awarded during the Main Contest awards.
YES, I WISH TO PARTICIPATE IN THE SATURDAY PEOPLE’S CHOICE CONTEST:
Team / Contestant Name:_______ ________________________________________________
Pit Boss: ______________________________________________________________________
Phone (Day): ___________________________ Phone (Eve): ___________________________
E-mail: _______________________________________________________________________
The Harvard Lions Club
2009 Harvard Fall Festival
PEOPLE’S CHOICE BBQ CONTEST
SUNDAY PEOPLE’S CHOICE BBQ CONTEST
Sunday’s “People’s Choice” Contest will follow the same format as last year and will be held at this year’s Harvard Fall Festival in conjunction with the main BBQ Contest. The Sunday contest is open to competing KCBS Contest teams only. Teams must provide their own meat and are be invited to submit samples of their pulled pork to be judged on Sunday between 11:30 AM and 1:30PM. The people’s choice tent will be located next to the Lions Food tent in the main
People’s Choice Turn-in Times and other Rules will be reviewed at the Cook’s Meeting held by Ken Dakai at 7PM.
All teams submitting samples must be participating in the NEBS Cook-off event. Each team shall provide a “half pan” (pan supplied by Lions Club) of pulled pork to the tent at 11:00 AM. Half pans should be level-filled and covered in foil. A Harvard Lions representative will mark each container with an anonymous ID to track the voting. Samples will be arranged in chafing pans and served in small cups to the samplers by Harvard Lions.
The voting public will be charged an admission to the tent and will be allowed to sample any or all entries in the tent, and given a ballot to cast a vote for 1st, 2nd, and 3rd place.
Sampling will end at 1:30 PM; the votes will be tallied and announced during the BBQ Awards ceremonies to be made from the main stage at approximately 2:30 PM. Sunday People’s Choice contest prizes will be: 1st Place – $75 + trophy, 2nd Place - $50 trophy, 3rd Place – trophy.
YES, I WISH TO PARTICIPATE IN THE SUNDAY’S PEOPLE’S CHOICE CONTEST:
Team Name:_______ ________________________________________________
Pit Boss: ______________________________________________________________________
Phone (Day): ___________________________ Phone (Eve): ___________________________
E-mail: _______________________________________________________________________
