Stafford County Lions Club

Meeting Minutes

February 6, 2018

Call to order

Lion President Ed Tober  called to order the regular meeting of the Stafford County Lions Club Board at 7:00pm on February 6, 2018 at 46 Neupauer Lane, Stafford, Va.

Roll call

The following persons were present: Ed Tober, Pat McCormick, Rose Burrus, Wally Burrus, Fred Cannon, Karen Taylor. Absent:  Aaron Burrus, proxy by Rose Burrus.

Approval of Board Meeting Minutes from last meeting

Lion Rose provided  the minutes of the Jan board meeting via email prior to meeting. Lion Pat McCormick made the motion to accept minutes with spelling correction; 2d by Lion Karen Taylor and vote was unanimous in favor to accept.

Treasurer Report

Lion Wally presented monthly treasurer’s report.  Motion to accept as submitted by Lion Fred Cannon and 2d by Lion Karen Taylor. Vote taken, unanimous in favor to accept as provided.

After discussion a motion was made by Lion Fred to adjust policy on eye exam/glasses for all ages tied to current year budget plus allowance for open items at end of the budget year. Second was provided by Lion Pat McCormick and vote was unanimous in favor to accept.

Committee Reports


Open house – Lion Karen to follow up with Lion Sue Schaefer on a LEO speaker for Feb 25th.



Two silent auction items pulled from Fall Conference will be included in DID event silent auction; funds generated from those two items will be shared with Aquia Evening and Aquia Host Lions Club as arranged.


White Cane fundraiser is firm for April 7, 2018 at the Giant Supermarket, 550 Celebrate Virginia Parkway, Fredericksburg, Va


Article to be prepared for submission to Free Lance Star on Dinner in the Dark event.



Lions Sue Tober presented a new service opportunity for senior visitation/activities; will coordinate with dates and volunteers

Motion to approve plan as presented for new service activity for seniors provided by Lion Rose Burrus.

2d provided by Lion Pat McCormick; vote was unanimous in favor to adopt


Stafford County School Board will recognize Stafford County Lions Clubs for their work this school year assisting with vision and hearing screenings on Feb 27, 2018 at 7PM, 31 Stafford Ave., Stafford, VA

Adopt-A-Highway sign is posted; Lion Pat and Rose will coordinate with dates for cleanup

Marketing/Communications – DID program working, draft will be ready by next board meeting for review. Pulling templates for press releases from Lions International website.

Miscellaneous Notes:

  • Mark and Karen Smith to be recognized for their efforts at the Breakfast with Santa @ next meeting
  • Lion Rose will check status on 15-year pin with PDG Jay- Ltr received, PDG Jay awaiting chevron
  • Nominating committee formed; will prepare slate of candidates for March meeting – Met Feb 6, 2018, initial meeting
  • Art items disposal to be discussed next board meeting
  • Evite numbers to be provided to Lion Pat
  • Notify Stafford County Social Services (Melissa Aylor) of change in policy with regard to age restrictions – Email sent for contact information


Centennial Legacy Project


Lion Rose provided update on Level 1 legacy project. Stafford County School Board is interested in two benches for two locations at schools.  Lion Rose made a motion to add $700.00 for two benches to the Activity Budget for two benches, location to be determined by school board. A 2d was provided by Lion Karen Taylor and vote was unanimous in favor to adopt.


Scholarship Program

Lion Wally Burrus made a motion to implement scholarship plan (application, letter, scoring criteria) with language change to award (1) scholarship in the amount of $1000. Coordination will be made with (3) other Stafford County Lions Clubs to avoid duplication on scholarship funds.

2d was provided by Lion Fred and vote was unanimous in favor to adopt



Lion President Ed Tober  adjourned the meeting at 8:56pm.

Minutes submitted by:  Rose Burrus

Minutes approved by:  Board, Lion Wally Burrus submitted motion to accept Feb meeting minutes as provided; 2d submitted by Lion Pat McCormick and vote was unanimous in favor accept.


Addendum: Two membership applications accepted for club membership

Motion to accept two new members, Janet Sieberg and Michaun Harrison was made by Lion Rose Burrus

2d motion made by Lion Pat McCormick

Vote yes by Lions Wally Burrus, Karen Taylor, Pat McCormick, Ed Tober, Aaron Burrus and Rose Burrus; no vote by remaining board member. Quorum reached and members accepted. 

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